Are you having a hard time following the GDPR rules? Data protection is hard for many businesses to handle. Software that helps you follow GDPR rules can help you fix this issue. It’s easier to keep your info safe and follow the rules with these tools.
They have tools for managing permission and mapping info. You can pick the best program for your needs by reading this post. Are you ready to make following GDPR easier?
Important Things About GDPR Compliance Software
GDPR compliance software has all the tools you need to keep your info safe. These tools help companies handle personal information and follow the law.
Maps of the data and records of the processing activities
Data planning is an important part of following GDPR rules. Company can see where personal information is stored and how it goes through their systems. OneTrust and DataGrail both have tools that can help you do this.
DataFlows is kept in one place by OneTrust, and DataGrail maps data in real time. With these tools, companies can keep an eye on how they handle data.
One important part of GDPR rules is the Record of Processing Activities (ROPA). It shows what a business does with personal information. The program from Osano has tools for making and changing ROPAs.
This helps businesses show they follow GDPR rules. These tools make it easy for businesses to find and fix any holes in their data security.
Automated evaluations of privacy impacts
We are now going to talk about automatic privacy effect studies instead of data mapping. These tools are very important for following GDPR. They help businesses make sure they are following the rules when it comes to data.
OneTrust has tools that can do PIAs and DPIAs automatically. This helps businesses stay in line with the rules. PrivacyCentral by TrustArc also does privacy checks automatically. These tools cut down on mistakes and save time.
They see risks that people might miss. People who make apps for Android need these tools very much. Almost half of Android apps might not follow GDPR rules. These problems can be found quickly by automated tests.
Management of Consent
It is important for GDPR compliance tools to have consent management built in. It helps businesses get permission from users to use their info. OneTrust gives you a single place to handle permission across all platforms.
Companies can easily follow GDPR rules with this tool.
Strong agreement management tools are also available from Osano and TrustArc. Businesses can keep track of and store users’ choices about how to use data with these tools. They also help businesses keep their privacy rules up to date.
Firms can show they have the right permission to handle data with these tools.
Why using GDPR compliance software is a good idea
Businesses can get a lot out of GDPR compliance tools. Less work has to be done by hand, and data is safer.
Makes data security better
In many ways, GDPR compliance software makes data safer. It helps businesses keep track of details about people and how they use them. This program can also find risks and quickly fix them. Companies can avoid data breaches by using these tools.
Keeping data safe helps sellers, partners, and other parties trust you.
You can get along better with business partners if you protect your info better. Customers also feel safe giving out their information. Next, we’ll talk about how this software makes it easier to follow GDPR rules.
Makes compliance processes easier
GDPR compliance software keeps data safe and makes compliance jobs easier. With these tools, hard rules are broken down into easy steps. They use cutting edge technology to organize data and keep track of how it is used.
This helps make checks easier and faster. In insurance and smart city projects, these methods have shown that they work well.
The software helps businesses stay in line with GDPR with little extra work. It instantly finds threats, makes reports, and controls permission. This is very important because in 2020, only 47% of European businesses were fully GDPR ready.
More businesses can meet the rules and stay out of trouble with these tools. They also cut down on the time and mistakes that come with doing legal work by hand.
The Best Software for GDPR Compliance in 2023
GDPR compliance software helps companies follow the rules for keeping data safe. Here are some of the best ideas for 2023.
OneTrust: Full Access to Privacy Protection
When it comes to data control tools, OneTrust is the best. It got the best marks in 17 categories from the Forrester Wave, which named it a top performer in Q4 2023. OneTrust has a full set of tools for keeping data safe and following the rules.
Its tool helps businesses map data, keep track of permissions, and do privacy effect checks. OneTrust keeps up with world standards as an approved tech partner for Europrivacy approval.
A panel makes it easy for users to get to OneTrust’s features. The program checks for risks and keeps track of data across platforms. It also helps make reports that are needed and takes care of requests for subject access.
Users can set up strong data control and keep an eye on provider risks with OneTrust. TrustWeek 2023 in Madrid is a chance to see the most recent news for people who want to learn more.
TrustArc: Making Data Protection Easier
After OneTrust, we come to TrustArc, which is also a top player in GDPR compliance software. PrivacyCentral is a tool that this business sells that makes it easier to keep your info safe. PrivacyCentral makes privacy and security compliance jobs automatic.
It has a huge library with more than 17,000 regulations.
TrustArc’s software stands out because it can watch in real time and send reports whenever you want. These tools help businesses do what they need to do to keep info safe. Compliance fees can be anywhere from $15,000 to over $60,000. TrustArc wants to make the process easier and maybe even lower the costs.
DataGrail: Mapping Data in Real Time
DataGrail stands out as one of the best software solutions for GDPR compliance. It lets companies map data in real time, which helps them keep track of personal information that’s spread across their systems. This function is very important for following GDPR and other data laws.
DataGrail also makes it easier to handle consent by automating the process.
The software’s best feature is that it makes following different rules easier. It deals with more than just GDPR. It also deals with CCPA and other rules like it. Businesses can see how they use data clearly with DataGrail’s full set of reporting tools.
With this information, companies can keep up with their private duties and avoid making mistakes that cost a lot of money.
The Best Ways to Pick the Right GDPR Software
It takes some time and thought to choose the right GDPR compliance tools. Make sure it meets your goals, stays up to date, and works with the tools you already have. Find out more about this important business decision by reading on.
Checking how scalable software is
When choosing GDPR compliance tools, scalability is very important. The tool you choose should be able to adapt to the needs of your business. As your business grows, it should be able to handle more info and people. A flexible system makes sure that compliance is always being checked, which is a key GDPR requirement.
Look for tools that can handle more and more info without slowing down. It should also be easy for more sections and people to use. If the software is scalable, it can change to meet your new private needs as they come up.
This gives you the freedom to stay in line with GDPR as your business grows and changes.
Taking a Look at Integration Skills
After checking how scalable the software is, the next step is to check how well it can work with other systems. This important part makes sure that data moves easily between your systems. For GDPR compliance software to work safely with other tools, it needs to have strong security features.
It’s important for businesses to make sure that the software works with their current CRM platforms, data management systems, and other important business software.
Integration tools make things easier to do and work better. For a GDPR program to be complete, these features must be carefully looked over. Look for tools like Iubenda that lets you change how things work.
Businesses can make the connection fit their needs with this level of freedom. This method helps keep data consistent and lowers the chance of legal gaps between systems.
Making sure there are regular updates and support
GDPR safety software needs to be updated and supported all the time. In this area, Osano, Transcend, and OneTrust are way ahead of the rest. These sites offer regular changes to keep up with laws that change.
They also offer ongoing support to help users deal with tricky legal problems. Businesses trying to follow GDPR rules don’t have to worry as much because things are always getting better.
One thing that makes Apptega stand out is how dedicated it is to help and changes. The software quickly changes to follow new data rules and laws. Users can count on getting help quickly when they need it.
Companies are sure to keep up with their data protection tasks when they take this much care. Companies can concentrate on growth without having to worry about safety gaps when they have these tools.
Using software to comply with GDPR
It takes a lot of planning to use GDPR compliance tools. To use the new tools well, teams need to be properly trained and given help.
How to Make Implementation Go Well
Using GDPR compliance tools needs to be carefully planned and carried out. To make sure the rollout goes well, here are some important steps:
- Look at how data is currently being used: Look over how you currently handle info. Find places where GDPR isn’t being followed and that need to be fixed.
- Pick the right software: Pick a GDPR compliance tool that works for your company. Think about things like help, flexibility, and interaction.
- Plan how it will be done: Set a date for deploying the program. Give each team member a job and a set of duties.
- Set up the software: Make sure the tool is set up to meet the needs of your business. You can change how things work, like tracking data and managing agreement.
- Import old data: Move the data you already have into the new system. Make sure that all of the records are correct and up to date.
- Teach employees: Show workers how to use the new program. Talk about things like entering data, making reports, and doing privacy effect studies.
- Check how it works: Do tests to see if the software does what it’s supposed to do. Get rid of any problems before the full launch.
- Go live: Put the GDPR compliance tools into use across your whole company. In the beginning, keep a close eye on how it’s doing.
- Do regular audits: Check in on a regular basis to make sure you’re still following the rules. Use the audit tools that come with the program to do this.
- Maintain and update: Make sure the software is always up to date with the latest GDPR rules. When the seller releases changes and updates, you should use them.
Help and training for teams
To use GDPR compliance software correctly, you need to be trained on how to use it. Teams need to learn how to use the software and keep up with changes to rules about keeping data safe.
- Plan the first training sessions
o Hold training to teach teams the basics of GDPR
o Show how to use the main parts of the software
Webanywhere’s LMS can be used for online classes on GDPR compliance.
- Give people a chance to practice
Set up a test area where teams can try out the program.
o Give real-life problems that the software needs to solve
o Ask questions and get comments during practice lessons.
- Make tips that are simple to follow
o Write step-by-step guides for everyday tasks
o Give clear directions and screenshots
o Keep tips up to date as software changes
- Give help over time
o Set up a help desk so people can get replies quickly.
o Let people on your team get help through chat or email.
o Hold regular check-ins to deal with any problems
- Use advanced tools for reporting
o Use Webanywhere’s reporting tools to keep an eye on how your team is doing.
Figure out where more training is needed.
o Change training plans based on the results of the report
- Plan regular classes to brush up your skills
o Make sure teams know about the new GDPR rules.
o Look over new features and software changes
o Reinforce the best ways to keep data safe
- Let people learn from each other
o Make training programs for teams
o Make sites where people can share advice and tricks
o Thank people on your team who help others learn
- Give training that is specific to the job
o Make classes fit different types of jobs
Pay attention to the GDPR jobs that are important for each job.
oTeach with real-life situations from the job
Conclusion: How to Follow GDPR in the Future
Software for GDPR compliance will keep getting better. There will be new private tools that can be used to deal with new problems. Businesses need to stay alert and change how they do things. Updates and training will need to happen often.
These tools will help businesses build trust and get ahead.